2019 Graduation Ceremony

Congratulations if you are graduating with West Highland College UHI on Friday 11th October 2019… well done!

Higher Education awards are made under the auspices of the University of the Highlands and Islands, of which West Highland College UHI is an academic partner.

Please register your attendance to the graduation ceremony by completing our online form HERE, this is essential.

Please remember that it is your responsibility to:

 Inform us of any changes to the contact details we hold for you

• Register for graduation by the deadline using the online form

• Book your ticket for the graduation ceilidh

If you haven’t received a letter and feel you should have, please contact us on 01397 874000 or email events.whc@uhi.ac.uk

Student receiving award from Principal Lydia Rohmer

Frequently Asked Questions about Graduation

Where and when does this year’s graduation take place?

Friday 11th October 2019

The Nevis Centre, An Aird, Fort William, PH33 6AN - directions to the Nevis Centre

How will I be informed whether or not I can attend Graduation?

We will send you a letter confirming your invitation and including relevant information using the mailing address that you provided when you enrolled on your course with us. Please note, it is very important that you keep your personal contact details including email address and mailing address up to date with us, so that we can contact you.

What should I wear?

This is a formal, celebratory occasion, so all students should dress appropriately.

If you have studied a Higher Education course and will be wearing a graduand gown, then black trousers, skirts and dresses with white shirt, blouse or other top are preferred. Alternatively, national dress may be worn. Please note that academic hoods are designed to hook onto the top button of a shirt or blouse so please bear this in mind when choosing your outfit for the day.

If you have studied a Further Education course, then please dress smartly.

Handbags & Coats

Please note that you will be asked to leave your coat or any large handbags in the care of your guests or in the cloakroom and that may not be supervised/secure. We would advise you to bring a small handbag or clutch bag which can more easily be carried / left under your seat whilst your award is being presented.

What is the schedule for the day?

Gowning will take place at West Highland College UHI from 10:30am for those receiving a Degree with Honours, an ordinary Degree, a Diploma in Higher Education, a Certificate in Higher Education, a Higher National Diploma, a Higher National Certificate or higher award – our staff will assist you.

Registration opens for all students at 12:30pm, professional photography available before and after the ceremony.

Tea Coffee & Cake will be served

Timeline:

10:30am Gowning at West Highland College UHI (details above)
12:30pm Registration for all students
1:15pm Guests will be guided to their seats
1:35pm Students to be formally seated
1:50pm Academic Procession
2:00pm Ceremony begins
4:00pm (approx.)   Ceremony ends

Followed by: Drinks reception & professional photography

Where will my guests be sitting?

Your guests won’t be sitting with you for the ceremony, they will be seated in the main part of the audience just behind you. You will be sitting with the rest of your fellow students in alphabetical order, by course, so that we can more easily present your award.

Who is the guest speaker for the event?

Our guest speaker is Kate Forbes, Member of the Scottish Parliament for the constituency of Skye, Lochaber and Badenoch add Minister for Public Finance and Digital Economy.

How do I confirm my attendance at graduation?

You must accept your invitation to attend in this year’s ceremony no later than Friday 20th September 2019. Do this by completing our online form as soon as possible, or you can call us on 01397 874000.

This is also where you will be able to find the links to order your gown if necessary and to confirm to us how many guests will be attending with you.

What happens if I forget to confirm my attendance?

The College aims to accommodate all students who wish to graduate, but only in exceptional circumstances will applications be considered after the deadline of Friday 20th September. If you are late in responding, but still wish to graduate, contact our Customer Services team urgently on 01397 874000.

What do I do if I don’t want to attend the ceremony?

If you do not wish to attend Graduation please let us know by completing the online form, thank you.

How many guests can I bring to graduation?

We reserve two places for guests to attend with you.  However you need to confirm that you require these as part of your online registration and only then will the tickets be sent to you.   Our numbers are extremely limited, however, we may have space to accommodate additional guests so please confirm whether you would like your allocated guest places and whether you would like us to notify you of any additional seats over and above this allowance that may become available. We will confirm any additional seats and post the tickets out to you around 20th September 2019.

Do I need a Gown/Hood?

You are required to wear a gown/hood if you have been awarded with a Degree with Honours, an ordinary Degree, a Diploma in Higher Education, a Certificate in Higher Education, a Higher National Diploma, a Higher National Certificate or higher award.

The hire charge for gowns for the day will be £32.00. To hire your gown, you need to contact Ede & Ravenscroft direct.

The deadline for hiring gowns is 20th September 2019. These are delivered to West Highland College UHI for the day of the graduation (see below).

If you have any problems completing the online form – call Louise Penny or her team on 01397 874277.

Where do I go to be gowned?

If you have hired a gown, it will be delivered to us and will be available at the College in Fort William between 10:30am and 1:00pm. Our staff will help gown you. After that, you may like to have brunch or a snack with your family and friends before returning to the Nevis Centre for the official registration no later than 1:15pm. You should return your gown to the college by 5:00pm at the latest after the ceremony and photographs.

What time do I have to arrive for registration & the ceremony?

You should arrive at the Nevis Centre between 12:30pm and 1:15pm. After registering your attendance you will be free to meet up with fellow graduands and staff. Tea, coffee and cake will be served. You will be called to be seated at around 1:20pm, your family and friends will be seated just prior to that.

I don’t live in Fort William – can I get some help organising my travel?

If you are a West Highland College UHI student and travelling to graduation from outside the immediate Fort William area we are happy to arrange free transport for you if you contact us before Friday 20th September. Please contact either your local centre manager or Evelyn Brown who is coordinating transport for any of our students (and their guests) who need it. You can contact her directly at Portree on 01397 874500 or email evelyn.brown.whc@uhi.ac.uk

Will I receive an official certificate?

Your certificate will be have been posted to your registered address (normally your home address) by your awarding body. You will, however, receive a commemorative letter scroll in a graduation tube on the day as a memento of the occasion.

Graduation ceremony

Data Protection: Filming and photography – use of images

West Highland College UHI’s graduation ceremony is a significant event for our graduates, their guests and our staff. This ceremony is a public event and therefore there is no expectation of privacy under data protection legislation for any attendees. Our Privacy Notice explains how personal data will be processed for, and during, the event and provides guidance should you not wish your personal data to be processed in this way. This applies to all students who are intending to graduate or may be eligible for an award, whether they attend the ceremony or not. Please read this important information and ensure your invited guests are also aware of the information relevant to them. Your name will appear in the graduation programme and other print media.

If you object to the publication of your personal data in this way please email events.whc@uhi.ac.uk no later than 3 weeks prior to the date of the ceremony. All graduands and guests should be aware that the graduation ceremony and reception are public events. Audio/visual images of the ceremony and Reception are publicly available and may well be used in College webpages and publications. Notices are posted around the Nevis Centre on the day to remind you and your guests of this.